RESERVATION OF VENUES
Teachers may reserve a venue within the school by using the Outlook Calendar system that is a part of the Microsoft Office 365 package or by contacting the Academic Office. The General Affairs Department must be notified by adding them into the calendar booking invitation when reserving the Auditorium. The IT Department must also be notified if equipment such as microphones, projectors, LCD screens, etc. are to be used in the Auditorium or any other location. The Athletics Director and PE Department must be notified when reserving the gym or field. The Arts Department must be notified when reserving the Art Gallery.
MEETING WITH PARENTS/GUARDIANS OR PARENT ASSOCIATION GROUPS
We are making efforts to keep child protection at the center of our procedures/protocols when inviting members of the community on campus.
When you are scheduling and conducting parent meetings please follow these steps:
- Step 1 – If you arrange a meeting with a parent, contact AO (ao@isnsz.com) to inform the guards and so that they are aware of the meeting. This must be done prior to the guests’ arrival. Please remind parents that you will pick them up at the gate, so it is best to arrive as close to the meeting time as possible. If meeting Parent Association groups or workshop groups, please work with AO and within your team to support group entry and monitoring of late arrivals.
- Step 2 – You or a designee must meet the parent at the gate. For child protection reasons, we no longer allow parents to enter unattended. Please work with AO or your team members if you need support.
- Step 3 – You must walk the parent to the gate and/or ensure the parent leaves campus after the meeting. You are responsible for this guest.
MEETING WITH A VENDOR OR SPECIAL GUEST (ALUMNI, UNIVERSITY REP, ETC.)
Visit Protocol
To ensure all visits are safe, organized, and respectful of the school day, the following protocol must be followed:
- Complete the CP Form
The visitor must complete the required CP form before any visit is approved. This should be sent to the visitor by the designee responsible for the guest.
- Identify a School Contact Person
A clear school contact person must be assigned before the visit. This staff member must must always remain with the visitor while they are on campus - Limit Visit Time
Although time limits may vary, they should be approved prior to the visit and adhered to.- Alumni – allotted time limit is one hour at lunch only. Prior approval is required if the visit will exceed the time limit.
- Avoid Disruption
Visits must not disrupt school activities, classes, staff responsibilities, or student learning. - Submit a Visit Plan in Advance
A clear visit plan, including the purpose of the visit, timing, locations, and supervising staff member, must be submitted to senior administration in advance. No ad hoc visits. All parties that the person intends to visit must be listed in the plan and approved by them prior to the visit. - Receive Senior Administration Approval
The visit may only take place after senior administration has reviewed and approved the plan. This should be by division. For example alumni visits should be approved by the HS principal, vendor visits should be approved by the Director of Operations or Head of School. If you are not sure please reach out to the Head of School for clarification. - Supervision – You or a designee must meet the parent at the gate and not left unattended. For child protection reasons, we no longer allow anyone to enter unattended or walk around unattended.
- Leaving – You must walk the visitor to the gate and ensure they leave campus after the meeting. You are responsible for this guest.
CLASSROOM CARE
All teachers are expected to turn off the lights and air conditioner in their classrooms each night. Teachers are responsible for all furniture, computers, i-pads, and other items in their classrooms and may be responsible for paying for them if they are lost or damaged. The classroom door should be locked at all times that an adult is not present in the room. Teachers should lock up their valuables, as well as computer/i-Pad charging carts each night. If a teacher needs a replacement key, he or she may go to the administrative office. Teachers will be charged for the replacement of lost keys.
STATIONARY SUPPLIES
General classroom and office supplies are available to all staff and may be requested using the online Stationery Request Form. Supplies will be available for pick up from the academic office within 48 hours but please plan ahead when placing your order in the event that a supply is out of stock. Teachers should limit the amount of supplies they use and avoid waste.
TEACHER WORKROOMS
Teacher workrooms are to be used by staff members only. The photocopiers and laminating machines are not to be operated by students. All staff members are expected to be responsible in their consumption of materials and conserve wherever possible. Use of the laminating machine should be limited and only for items that will be preserved for a long period of time (the film is not recyclable or biodegradable). Waste paper should be recycled in the appropriate containers. Please remember to keep the teacher workroom neat and orderly at all times. All personal items and rubbish should be cleared away before leaving the workroom.
PRINTING AND PHOTOCOPYING
Machines for printing and photocopying are available on each floor of the school buildings. These machines are connected to individual teacher accounts and can be accessed remotely. Please see the IT department to set up your printing account or to receive assistance. Teachers are expected to limit the number of photocopies they make and avoid waste as printing and photocopying is a major expense for the school. Color copies should only be made when necessary. Default settings for all programs and printers should be set for “black and white.” Teachers are encouraged to use digital resources in an effort to create a paperless environment whenever possible.
Requests for copying and laminating on a large-scale may be left in the academic office in the box identified as “TA requests” with the appropriate information identified on the accompanying tag. This work requires a two day advance notice.
CAFETERIA
ISNS has two separate cafeterias – one for PYP and one for MYP/DP. Teachers are welcome to eat in either cafeteria. Lunches may also be ordered from the Aspretto Café in the school lobby. Staff ID cards double as a charge card for making purchase from the food service stations on campus. Cards may be charged at the Aspretto Café. All food services on campus are provided by the Sodexo corporation. Teachers, staff and administrators are encouraged to eat in the cafeteria with students even when they are not on a required duty.
NURSING STATION
Nursing service is provided by ISNS in the Early Years building on the first floor. You can call (86717714) or go to get help at the nursing station during school hours from 8:00am to 5:00pm.
STAFF USE OF SCHOOL FACILITIES
Staff and their guests are welcome to use the school facilities responsibly and with prior approval from the administrative office during off hours. If air conditioning or heat is needed in a venue such as the Gym, Library or Auditorium, a request must be submitted beforehand to the General Affairs department.
Staff are expected to clean up after themselves and return the facility to its proper condition after use.
A name-list of any visitors must be submitted ahead of time to the administrative office so that the guards know who to allow on campus. The visitor’s list needs to include the visitor’s name, phone number, passport or ID number, and the person responsible for this visitor while the visitor is on campus (we shall call this person the “host”). The host needs to be a staff member of ISNS. The host cannot be another visitor. If a visitor is found to have done something to damage the school property or mistreated staff, we will hold that visitor responsible. If that visitor cannot be found, the host for that visitor will be held responsible. That visitor will then be blacklisted and not allowed on campus in the future. All visitors must behave politely and properly. Absolutely no violence is allowed on campus.
Third party vendors who are paid to provide services for staff (such as Yoga instructors) must receive prior approval from the Administrative office and provide proper identification. In such cases, the Administrative office may require a contractual agreement to be signed by the service provider before they are permitted to conduct business on campus.
